J&A Recruitment Ltd respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information we collect, why we use it, who we may share it with and the rights available to you.

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This policy applies to candidates, employers, clients, website visitors and anyone who contacts or engages with J&A Recruitment Ltd.

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1. Who We Are

J&A Recruitment Ltd provides recruitment, candidate-placement and employment permit support services.

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For the purposes of data protection law, J&A Recruitment Ltd is the data controller responsible for deciding how and why your personal information is processed.

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J&A Recruitment Ltd

Island Rock House, Island, Virginia, Co. Cavan, A82 V3H6

info@jandarecruitment.ie
Tel: +353 49 852 1003

Registered in Ireland #774717

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2. Information We Collect

The information we collect depends on how you interact with us.

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Candidate Information

When you apply for a position, register with us or ask us to assist with your job search, we may collect:

• Your name and contact details

• Your CV, employment history and qualifications

• Your skills, experience and preferred type of work

• Your availability and preferred work location

• Interview notes and assessments

• References and information supplied by referees

• Information about your right to work

• Salary expectations and employment preferences

• Communications between you and J&A Recruitment

• Details required to support an employment permit application or transfer

• Any other information you choose to provide

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Where necessary and legally permitted, we may process information such as health information, reasonable accommodation requirements or other sensitive personal information relevant to a position or employment process.

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Please do not provide sensitive personal information unless it is necessary and we have requested it.

Employer and Client Information

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When an employer contacts or works with us, we may collect:

• Names and business contact details

• Company and vacancy information

• Recruitment requirements

• Interview feedback and placement decisions

• Contractual, invoicing and payment information

• Communications and records relating to our services

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Website and Technical Information

When you visit our website, certain technical information may be collected automatically, including:

• Your IP address

• Browser and device type

• Operating system

• Pages visited and time spent on the website

• Referral source

• Cookie preferences

• Information required to maintain the security and operation of the website

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Further information about the technologies used on our website should be provided in our Cookie Policy.

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3. How We Receive Your Information

We may receive personal information:

• Directly from you

• Through an application submitted on our website

• Through Recruit CRM

• From job boards and professional networking platforms

• From an employer or prospective employer

• From a referee you have nominated

• From recruitment partners or other agencies

• Through publicly available professional sources

• During an employment permit application or transfer process

Where we receive your information from another source, we will handle it in accordance with this Privacy Policy and applicable data protection law.

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4. How We Use Your Information

We may use personal information to:

• Register you as a candidate

• Assess your experience, qualifications and suitability

• Match you with potentially suitable positions

• Contact you about recruitment opportunities

• Present your details to an employer with your knowledge

• Arrange and manage interviews

• Obtain references where appropriate

• Communicate with candidates and employers

• Manage permanent, temporary and seasonal placements

• Support employment permit applications and eligible transfers

• Provide practical recruitment advice

• Manage our relationships with employers and clients

• Operate, maintain and protect our website and systems

• Meet our legal, regulatory, tax and accounting obligations

• Establish, exercise or defend legal claims

• Improve our services and business operations

• Send marketing communications where permitted

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We will not use your information for a purpose that is incompatible with the reason it was collected unless permitted or required by law.

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5. Our Legal Bases for Processing

Depending on the circumstances, we process personal information because:

• It is necessary to take steps at your request before entering into a contract or to perform a contract with you.

• It is necessary for our legitimate interests in operating a recruitment business, assessing candidates, filling vacancies, communicating with clients and protecting our services.

• It is necessary to comply with a legal obligation.

• You have given your consent to a particular use of your information.

• It is necessary to establish, exercise or defend legal claims.

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Where we process special-category information, we will only do so where an additional lawful condition applies, such as your explicit consent or where processing is permitted under employment or other applicable law.

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You may withdraw consent at any time where consent is the basis for processing. This will not affect processing carried out before consent was withdrawn.

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6. Job Listings and Applications Through Recruit CRM

Our website uses Recruit CRM to display vacancies and receive candidate applications. Job listings and application forms may appear within an embedded frame, commonly known as an iframe.

Although the vacancies appear within the J&A Recruitment website, the application form and related functionality are provided through Recruit CRM’s systems. When the embedded content loads or you interact with it, technical information such as your IP address, device details and browser information may be transmitted to Recruit CRM.

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When you apply for a position, the information you provide—including your contact details, CV and application responses—is submitted through Recruit CRM and made available to J&A Recruitment for recruitment purposes.

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J&A Recruitment Ltd is the data controller for candidate and client information held within its Recruit CRM account. Workforce Cloud Tech, Inc., trading as Recruit CRM, acts as a data processor by providing the recruitment platform and processing information on our behalf.

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Recruit CRM may process or store information in the European Economic Area, the United States or other countries used by its service providers. Where personal information is transferred outside the EEA, appropriate safeguards must be used in accordance with data protection law.

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You can read more about how Recruit CRM handles information in the Recruit CRM Privacy Policy.

 

7. Cookies and Embedded Content

Our website and embedded third-party services may use cookies or similar technologies to provide essential functionality, remember preferences, protect forms and understand how services are used.

The Recruit CRM iframe may use technologies controlled by Recruit CRM. Where consent is legally required, non-essential technologies should not be activated until you have made your cookie choice.

You should be able to review or change your cookie preferences at any time through the cookie settings available on our website. Please refer to our Cookie Policy for details of the cookies and similar technologies in use.

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8. Sharing Your Information

We may share personal information with:

• Employers or prospective employers

• Recruit CRM and other technology providers supporting our services

• Website hosting, email, communications and IT providers

• Referees you have nominated

• Recruitment partners where appropriate

• Government departments and employment permit authorities

• Professional advisers, including accountants, insurers and legal advisers

• Regulators, law-enforcement bodies or public authorities where legally required

• A purchaser or successor if our business is sold, transferred or reorganised

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We will not send your CV to a prospective employer without first discussing the opportunity with you and confirming your interest, except where another lawful arrangement has been clearly explained to you.

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Service providers acting on our behalf may only process personal information for the agreed purpose and must protect it appropriately.

We do not sell personal information.

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9. Employment Permit Support

If you ask us to support an employment permit application or transfer, we may need to collect additional information such as:

• Your nationality and date of birth

• Passport or identity-document details

• Immigration and existing permit information

• Employment and remuneration details

• Qualifications and supporting documentation

• Information about the employer and proposed position

• Other documentation required by the relevant authority

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This information will only be used to assess, prepare, support or manage the relevant application or transfer. It may be shared with the employer, relevant government departments, professional advisers or other parties involved in the process.

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J&A Recruitment cannot guarantee that an employment permit application or transfer will be approved. Decisions are made by the relevant government authority.

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10. References

Where reference checking forms part of the recruitment process, we may contact referees nominated by you. We may record information concerning your employment history, responsibilities, performance and suitability for a position.

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You should ensure that anyone named as a referee has agreed to being contacted and knows that their contact information will be shared with us.

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11. How Long We Keep Information

We retain personal information only for as long as it is reasonably required for the purpose for which it was collected and to satisfy applicable legal, regulatory, contractual and accounting requirements.

Unless a longer period is required or justified:

• Candidate information will normally be retained for up to 24 months following your last meaningful contact with us.

• Information relating to a successful placement, contract, payment or business transaction may be retained for the period required by applicable law.

• Employment permit records will be retained only for as long as necessary to provide the requested support and meet legal or record-keeping obligations.

• Unsuccessful enquiries and general correspondence will be deleted when they are no longer required.

• Cookie information will be retained for the periods described in our Cookie Policy.

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We may contact you to ask whether you want us to continue holding your information. You can also ask us to delete your information, subject to any legal reason requiring us to retain it.

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12. Data Security

We use appropriate organisational and technical measures to protect personal information against accidental loss, unauthorised access, misuse, alteration or disclosure.

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Access to personal information is limited to people and service providers who require it for legitimate business purposes. However, no internet-based system can be guaranteed to be completely secure.

If you believe information you have provided has been compromised, please contact us immediately.

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13. Automated Decision-Making

We may use recruitment technology to organise, search or assist in reviewing candidate information. However, J&A Recruitment does not intend to make decisions that produce legal or similarly significant effects based solely on automated processing without meaningful human involvement.

Recruitment decisions are made with human review and consideration.

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14. Marketing Communications

We may contact employers about our services where we have a lawful basis to do so. Candidates will only receive promotional communications where permitted by law.

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You can opt out of marketing communications at any time by using the unsubscribe option provided or by contacting us. Opting out of marketing will not prevent us from contacting you about an active application, placement, enquiry or service.

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15. Your Data Protection Rights

Subject to applicable conditions and exemptions, you may have the right to:

• Ask whether we process your personal information

• Request access to your personal information

• Ask us to correct inaccurate or incomplete information

• Ask us to erase your information

• Ask us to restrict how your information is processed

• Object to processing based on legitimate interests

• Object at any time to direct marketing

• Receive certain information in a portable format

• Withdraw consent where processing is based on consent

• Raise a concern about automated decision-making

• Make a complaint to the Data Protection Commission

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To exercise any of these rights, contact us at [insert privacy email address]. We may need to verify your identity before completing a request.

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16. Complaints

If you have a concern about how we handle your information, please contact us first so that we can try to resolve it.

You also have the right to complain to:

Data Protection Commission
6 Pembroke Row
Dublin 2
D02 X963
Ireland

Website: www.dataprotection.ie

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17. Links to Other Websites

Our website may contain links to websites operated by employers, government departments or other third parties. We are not responsible for the privacy practices of websites that we do not control. You should review the privacy policy of each external website you visit.

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18. Changes to This Policy

We may update this Privacy Policy to reflect changes in our services, technology or legal obligations. The current version will be published on this website with the date it was last updated.

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19. Contact Us

If you have questions about this Privacy Policy, how we use personal information or your data protection rights, please contact:

J&A Recruitment Ltd

Island Rock House, Island, Virginia, Co. Cavan, A82 V3H6

info@jandarecruitment.ie
Tel: +353 49 852 1003

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